Careers

THE LEBANESE ASSOCIATION OF THE KNIGHTS OF MALTA/ ORDER OF MALTA LEBANON 

ABOUT US

The Order of Malta Lebanon has been operating in the health and social welfare sectors since 1957. It manages a network of 60 projects serving the most vulnerable populations, across the Lebanese territory including primary healthcare centers, mobile medical units, elderly day care centers, hosting centers for the differently abled and projects for the displaced and refugees as well as an agro-humanitarian project within the catchment areas of its centers.

The Order of Malta Lebanon has developed a comprehensive multi-annual program to strengthen its social, agricultural and health services as well as its structures.

In this framework, the Lebanese Association of the Knights of Malta / Order of Malta Lebanon is looking for experienced

ADMINISTRATIVE OFFICER – BUSINESS MODEL UNIT

LOCATIONS 

HQ - Beirut

SUMMARY 

The HQ Administrative Officer supports the Business Manager in overseeing the administrative, financial, and procedural components of the Social Enterprise & Business Model Wing. Operating from HQ and reporting directly to the Business Manager, this position ensures accurate documentation, SAP processing, PRF encoding, financial tracking, and coordination across all Agro-Humanitarian Centers (AHCs). The role strengthens the sustainability and efficiency of the AHC social enterprise model by ensuring administrative compliance, transparent workflows, and reliable business data consolidation.

RESPONSIBILITIES

• Provide direct administrative and procedural support to the Business Manager for all business operations.
• Ensure timely preparation, structuring, and consolidation of all business-related documents needed for planning, reporting, and oversight.
• Serve as the administrative focal point between HQ and AHC business teams.
• Encode all Business Wing PRFs into SAP based on the Business Manager’s initiation.
• Ensure correct budget lines, specifications, quantities, and supporting documents are attached before submission to Procurement.
• Track PRF workflow in SAP and provide regular updates to the Business Manager on pending, approved, and rejected requests.
• Ensure accurate digital documentation of all procurement files to meet audit and donor compliance.
• Consolidate daily and weekly revenue reports received from AHCs and verify accuracy.
• Maintain updated revenue tracking sheets for each AHC service line (nurseries, compost, processing, production services).
• Support the Business Manager in preparing monthly financial summaries and cost-recovery analyses.
• Reconcile sales, expenses, and stock movements with data from AHC Admin Officers and Data Entry Officers.
• Maintain organized and audit-ready documentation for all business operations (sales, production outputs, procurement, inventory, contracts, service forms).
• Ensure all AHCs follow standardized administrative templates and documentation procedures.
• Support the Business Manager in preparing documents for donor audits, internal audits, certifications, and inspections.
• Collect daily/weekly/monthly reports from AHC Administrative Officers and Data Entry Officers.
• Consolidate data on production, sales, client transactions, stock levels, and processing outputs.
• Identify discrepancies, gaps, or inconsistencies and coordinate corrective actions with AHC teams.
• Provide the Business Manager with accurate, timely, and consolidated business figures.
• Act as the central administrative link between HQ and the business teams in all AHCs.
• Share updated templates, procedures, price lists, service forms, and administrative guidelines with all centers.
• Follow up with AHC-level Admin Officers and Data Entry Officers to ensure timely submission of required documents.
• Support the Business Manager in organizing coordination meetings with PU Supervisors and AHC administrative staff.
• Maintain consolidated stock sheets for seedlings, compost, materials, packaging, and finished goods across AHCs.
• Monitor and analyze stock consumption, usage patterns, and replenishment needs.
• Support AHC teams in ensuring consistent documentation and traceability of stock and asset registers.
• Ensure QA/QC logs, batch codes, traceability sheets, and inspection reports are properly archived and accessible.
• Coordinate with the QA/QC Supervisor to retrieve or transmit quality-related documentation from AHCs.
• Support the Business Manager in implementing documentation requirements linked to quality standards.
• Prepare weekly administrative updates for the Business Manager on documentation status, PRF progress, and data completeness.
• Assist the Business Manager in compiling monthly business reports, revenue summaries, and operational dashboards.
• Provide administrative inputs for quarterly, biannual, and annual business performance reviews.
• Support data-driven decision-making by ensuring accurate and timely information flow from AHCs to the Business Manager.
• Ensure administrative efficiency that contributes to cost control, transparency, and improved operational performance.
• Facilitate administrative processes that support innovation and expansion of AHC service lines.
• Reports directly to: Business Manager – Social Enterprise & Business Model Wing
• Works closely with:
   
  • Technical Expert
•  
  • PU Supervisors
•  
  • AHC Administrative Officers
•  
  • Data Entry Officers
•  
  • QA/QC Supervisor
•  
  • Procurement & Finance units at HQ
•  

·         Applies and follows the code of ethics, values, mission, and vision of the Order of Malta-Lebanon.

·         Performs other related duties assigned by the Head of Department 

QUALIFICATIONS 

·         Bachelor’s degree in business administration, Public Administration, Economics, or related field

·         Overall, 3 years of relevant experience  

·         Knowledge and exposure to the social and cultural values of the various regions (where the applicant with be located)

·         Excellent Communication Skills

·         Collaboration and Teamwork

·         Organizational skills and multitasking skills 

·         Good Knowledge of the various regions targeted in the project

·         Excellent Communication Skills

·         Collaboration and Teamwork

·         Organizational skills and multitasking skills 

·         Proficiency in Computer literacy (Word, Excel…)

·         Fluency in Arabic, English and French (written and spoken)

HOW TO APPLY

Kindly send your resume to recrutement@ordredemalteliban.org specifying the position name in the subject by February 28th, 2026

*Only short-listed candidates will be contacted.