Careers

THE LEBANESE ASSOCIATION OF THE KNIGHTS OF MALTA/ ORDER OF MALTA LEBANON 

ABOUT US

The Order of Malta Lebanon has been operating in the health and social welfare sectors since 1957. It manages a network of 60 projects serving the most vulnerable populations, across the Lebanese territory including primary healthcare centers, mobile medical units, elderly day care centers, hosting centers for the differently abled and projects for the displaced and refugees as well as an agro-humanitarian project within the catchment areas of its centers.

The Order of Malta Lebanon has developed a comprehensive multi-annual program to strengthen its social, agricultural and health services as well as its structures.

In this framework, the Lebanese Association of the Knights of Malta / Order of Malta Lebanon is looking for experienced

Administrative Officer

LOCATIONS 

Mejdlaya

SUMMARY 

The AHC Administrative Officer is responsible for all administrative, logistical, stock, and SAP-related data management that supports the daily operations of the Agro-Humanitarian Center (AHC).
 The Officer works under the direct supervision of the Site manager (AHC Manager) and ensures that all business and operational activities of the center are properly documented, encoded into SAP, and aligned with OML administrative and financial procedures. 

The position plays a central role in ensuring proper documentation flow, inventory follow-up, coordination with HQ Business Administration, transparency, and compliance with OML systems and procedures.

RESPONSIBILITIES

• Enter all required operational, stock, and service data into SAP in coordination with HQ Administrative Officer – Business.
• Upload and validate:
   
  • stock in/out movements
•  
  • service delivery forms
•  
  • inventory reconciliations
•  
  • purchase support documentation
•  
  • delivery notes and receipts
•  
• Ensure all SAP entries are correct, timely, and supported by complete documentation.
• Report SAP discrepancies immediately to the site manager and HQ Administrative Officer – Business/Program.
• Provide daily administrative support to the Site manager for all center activities.
• Maintain organized administrative files (staff attendance, schedules, daily logs).
• Handle general office operations: receiving visitors, call management, filing, and internal coordination.
• Support center-level communication and internal circulation of information.
• Coordinate with the HQ Administrative Officer – Business and Program on documentation, stock reconciliation, and administrative follow-up.
• Ensure timely submission of required forms, delivery notes, stock sheets, and administrative reports to HQ.
• Follow OML administrative procedures as instructed by HQ units.
• Support the Business Model Wing by maintaining and organizing:
   
  • service delivery forms (seedlings, compost, irrigation, land preparation, equipment use)
•  
  • beneficiaries’ requests and service logs
•  
  • production-related administrative documents received from the PU Supervisor
•  
  • invoices or receipt documentation when relevant
•  
• Maintain clear, accurate, and well-archived administrative documents.
• Maintain inventory registers for seeds, substrates, compost materials, irrigation supplies, tools, and equipment.
• Conduct regular stock checks with the PU Supervisor and Site Manager.
• Track incoming and outgoing stock and ensure proper documentation.
• Report stock discrepancies or risks immediately to the Site Manager and HQ Business Admin Officer.
• Prepare supporting documentation (inventory check, need identification forms, technical notes provided by Site Manager or PU Supervisor).
• Submit complete documentation to HQ Administrative Officer – Business for PRF creation.
• Keep records of all requests and deliveries for center-level follow-up.
• Maintain small petty cash documentation when assigned and approved.
• Ensure all expenses follow OML procedures, with complete receipts and logs.
• Support the Site Supervisor in preparing financial documentation for HQ.
• Receive farmers, cooperatives, and clients visiting the center.
• Record all incoming service requests and direct them to the Site manager or PU Supervisor.
• Schedule appointments for service delivery when needed.

·         Applies and follows the code of ethics, values, mission, and vision of the Order of Malta-Lebanon.

·         Performs other related duties assigned by the Program Manager 

QUALIFICATIONS 

·         Bachelor’s degree in business administration, Public Administration, Economics, or related field

·         Overall, 3 years of relevant experience  

·         Knowledge and exposure to the social and cultural values of the various regions (where the applicant with be located)

·         Excellent Communication Skills

·         Collaboration and Teamwork

·         Organizational skills and multitasking skills 

·         Good Knowledge of the various regions targeted in the project

·         Excellent Communication Skills

·         Collaboration and Teamwork

·         Organizational skills and multitasking skills 

·         Proficiency in Computer literacy (Word, Excel…)

·         Fluency in Arabic, English and French (written and spoken)

HOW TO APPLY

Kindly send your resume to recrutement@ordredemalteliban.org specifying the position name in the subject by February 28th, 2026

*Only short-listed candidates will be contacted.