Careers

THE LEBANESE ASSOCIATION OF THE KNIGHTS OF MALTA/ ORDER OF MALTA LEBANON 

ABOUT US

The Order of Malta Lebanon has been operating in the health and social welfare sectors since 1957. It manages a network of 60 projects serving the most vulnerable populations, across the Lebanese territory including primary healthcare centers, mobile medical units, elderly day care centers, hosting centers for the differently abled and projects for the displaced and refugees as well as an agro-humanitarian project within the catchment areas of its centers.

The Order of Malta Lebanon has developed a comprehensive multi-annual program to strengthen its social, agricultural and health services as well as its structures.

In this framework, the Lebanese Association of the Knights of Malta / Order of Malta Lebanon is looking for experienced

Procurement Officer

LOCATIONS 

Head Office – Beirut  

SUMMARY 

Responsible for the identification and implementation of the sourcing strategies and supplier relationship management for all group purchasing category activities, under the guidance of the Procurement Department of the Order of Malta. 

RESPONSIBILITIES

•             Conducts research into the availability of goods and services

•             Independently carries out ordinary procurement for a specific sector(s) up to certain amount

•             At a local and international level, sources assess, evaluate, and register suppliers in collaboration with their direct supervisor and updates supplier master data and performance indicators.

•             Drafts requests for tenders/quotes, selection tables (CBA), and contracts

•             Negotiate contracts, improve prices and terms of business with suppliers, and review opportunities to make business savings utilizing negotiation and procurement best practice tools and methods

•             Act as an interface between suppliers and other relevant departments on purchasing processes and new projects and activities

•             Responsible for actively seeking to reduce costs without compromising the quality of goods or services being purchased 

•             Ensure compliance to company guidelines, purchasing policies, and procedures during supplier negotiations and contracts award process

•             Prepare and raise purchase orders and order schedules

•             Follows up on purchases and deliveries and checks that they conform to specifications and contract detail

•             Assists in the receipt of goods and checks that they correspond to quantities and quality ordered 

•             Contact suppliers to resolve price, quality delivery or invoicing issues 

•             Applies and follows code of ethics, values, mission, and vision of Order of Malta – Lebanon

•             Performs other related duties assigned by the Management

Purchase Order Management

Set up and maintain effective systems and approaches for purchase order processing and management including:

•             Ensure that all relevant purchase orders are placed through the defined procurement process 

•             Coordinate the qualifications of suppliers which include supplier selection, setting supplier details, reviewing supplier financials, etc.

•             Maintain records of current qualified suppliers

•             Manage requisitions, raise purchase orders for agreed purchasing department spend and obtain authorization from appropriate managers

•             Work with Finance to ensure robust processes for the verification and authorization of procurement relating plan and budget spend

Supplier Relationship Management

•             Manage the relationship with key suppliers in accordance with the OML Procurement Process and associated methodology for designated categories including

•             Maintain up to date information regarding the supply market, identify any risks or opportunities that raise and develop appropriate actions

•             Maintain records of current qualified suppliers

•             Maintain up to date records of suppliers’ contracts 

QUALIFICATIONS 

•             Bachelor’s degree in Commercial/Financial Sciences or relevant work experience

•             5 to 8 years of experience in customer service, preferably in an NGO or service provider environment 

•             5 to 8 years of experience in supplier management or similar function

•             Experience in negotiating and managing contractual relationships

•             Experience in developing and implementing processes for specifying, tendering, and selecting suppliers

•             Membership of a recognized purchasing professional body

•             Knowledge of Service Management Processes with particular emphasis on Supplier Management

•             Knowledge of best practice purchase transactions process

•             Ability to effect credible purchasing strategies using a relevant process

•             Ability to work as a team player as well as in cross-functional teams

•             Supplier selection methodology

•             Knowledge of Service Management practices and procedures

•             Knowledge of a wide range of medical services or equipment’s is a plus

•             Creativity and innovation

•             Result oriented

•             Communication skills

•             Proficiency in Microsoft Office (Excel, Access, PowerPoint, Word, …)

•             Advanced knowledge of purchasing tools and techniques in particular SAP

•             Knowledge of Six Sigma is an asset

•             Arabic and English are a must. French is a plus.

HOW TO APPLY

Kindly send your resume to recrutement@ordredemalteliban.org specifying the position name in the subject by December 20th, 2025

*Only short-listed candidates will be contacted.