Careers

THE LEBANESE ASSOCIATION OF THE KNIGHTS OF MALTA/ ORDER OF MALTA LEBANON 

ABOUT US

The Order of Malta Lebanon has been operating in the health and social welfare sectors since 1957. It manages a network of 60 projects serving the most vulnerable populations, across the Lebanese territory including primary healthcare centers, mobile medical units, elderly day care centers, hosting centers for the differently abled and projects for the displaced and refugees as well as an agro-humanitarian project within the catchment areas of its centers.

The Order of Malta Lebanon has developed a comprehensive multi-annual program to strengthen its social, agricultural and health services as well as its structures.

In this framework, the Lebanese Association of the Knights of Malta / Order of Malta Lebanon is looking for experienced

Administrative Officer

LOCATIONS 

Beirut – Ain El Remmaneh

SUMMARY 

The Administrative Officer – Central Warehouse is responsible for providing administrative, operational, and coordination support to the Supply Chain and Laboratory Department to ensure the smooth functioning of the central warehouse operations.

The role supports data entry, reporting, filing, coordination between departments, tracking operational processes, and maintaining organized administrative systems within the warehouse. The Administrative Officer acts as a focal point for administrative follow-up related to medical laboratory, pharmaceutical and logistic activities.

RESPONSIBILITIES

·        Provide day-to-day administrative support.

·        Prepare, organize, and maintain operational and administrative documentation.

·        Maintain proper filing systems for warehouse and supply chain documentation.

·        Ensure all administrative records are accurate, updated, and audit-ready.

·        Support the preparation and consolidation of warehouse and laboratory master data, invoices and operational reports.

·        Maintain records related to stock movement, deliveries, dispatches, and inventory documentation.

·        Track pending requests, operational follow-ups, and action points.

·        Assist in data entry and maintaining updated databases and trackers.

·        Coordinate with internal departments regarding warehouse-related administrative matters.

·        Follow up with healthcare centers, MMUs, suppliers, and operational teams when needed.

·        Support scheduling meetings, trainings, and operational activities.

·        Facilitate communication between warehouse operations and other departments.

·        Ensure timely follow-up on approvals, requests, and documentation flow.

·        Support warehouse operational activities through administrative coordination.

·        Support procurement and logistics documentation processes when required.

·        Assist during audits, inspections, and donor compliance reviews.

·        Support emergency operational activities and rapid response coordination when needed.

·        Ensure confidentiality and proper handling of operational and administrative information.

·        Apply and follow the Code of Ethics, values, mission, and vision of Order of Malta Lebanon.

·        Comply with organizational policies, procedures, and reporting requirements.

·        Perform any other related duties assigned by the Supply Chain and Laboratory Manager.

QUALIFICATIONS 

·       Bachelor’s degree in Business Administration, Management, Supply Chain, Logistics, or related field.

·       Minimum 2–3 years of experience in administrative support, warehouse administration, logistics, or operations.

·       Experience in NGOs or healthcare environments is an asset.

·       Strong organizational and administrative skills.

·       Attention to detail and accuracy.

·       Effective communication and interpersonal skills.

·       Ability to manage multiple tasks and priorities.

·       Problem-solving and coordination skills.

·       Time management and follow-up abilities.

·       Ability to work under pressure in operational environments.

·       Computer literate, advance knowledge of Microsoft Office 

·       Knowledge of ERP System is a plus

·       Proficient in Arabic and English; proficiency in French is a strong advantage (written and spoken).

HOW TO APPLY

Kindly send your resume to recrutement@ordredemalteliban.org specifying the position name in the subject by Jun 28th, 2026.

*Only short-listed candidates will be contacted.